How to deal with negative reviews?
It happens to everyone: your business received a negative review. It can hurt. But how…
Twenty years ago, the average restaurant manager couldn’t have cared less about his or her online reputation. But today, some restaurant owners lose more sleep over it than any other aspect in their business. Since 97% of consumers check online reviews before visiting a local business, you, as a business owner, can no longer afford to ignore your online reputation. In fact, we submit that, modern business owners should actually proactively spend time on online reputation management.
Contrary to what many people think, online reputation management is much more than just monitoring what is being said about you or your business online, and good business owners listen to any actionable feedback they receive from their customers. As you can see from the diagram below, making improvements, may greatly increase customer satisfaction, and these happy customers, in turn, often leave feedback, which leads to higher demands and so on. You get the idea. This feedback loop is called the online reputation management cycle.
We, at AreTheyHappy, would like to further explain what the online reputation management cycle is and how you, as a hotel or restaurant owner, can use it to your benefit!
1. Start with monitoring.
The first step is to know what is being said about your business. Track different social media channels like TripAdvisor, Facebook, Yelp etc. but remember to keep your ears and eyes open even with respect to channels where you do not have an active account or deliberate presence. In other words, just because you only have an account on Facebook, for example, does not mean that customers do not post photos on Instagram. Or, you might be keeping an eye on Yelp, but many of your customers might also be posting on TripAdvisor?
2. Leave a response, to positive and negative comments
When customers leave a review, they do it for the benefit of other potential visitors, but for you as well! If a customer leaves a positive response, consider thanking them. Have they left a negative review? Try to turn it into something positive. Do not delete the review! You may not agree with the review, or you might be afraid that it will deter potential new customers. This is understandable, but keep in mind that deleting bad reviews or comments can turn ugly pretty quickly. You could come over as dishonest and could be guaranteed to lose the customer, whose comment you deleted, forever.
3. Try to generate additional online reviews and feedback
Just as negative reviews can keep customers out of your business, positive reviews definitely bring in more customers. It is true that disgruntled customers are quick to complain, while satisfied customers may not always leave reviews. The worst case scenario is that neither customer type leaves a message, and you receive zero feedback. This makes it harder to know what you are doing well and what you may need to improve. To make matters worse, for potential customers, a lack of (current) reviews brings doubt as to the quality or even continued existence of your restaurant, bar, cafe or hotel. People want to tilt the likelihood of having a great time in their favor. We give you tips a little later in this article on how to get more reviews and feedback. If you want to skip straight to that section, click here.
4. Use the feedback to improve
Feedback can sometimes be feared or resented. You’re giving your customers your all, and so it can sometimes be hard to hear that some people are not grateful or satisfied with your efforts. Nevertheless, it is important to embrace not just positive reviews but negative reviews as well: the fact that a customer leaves a review often means they are still somehow invested in you and your business, and if you respond with class and, better yet, show improvement, old and new customers alike will be triggered to come back. Read on for guidance on how to best learn from customer feedback.
Receiving feedback and improving your business is a cycle without a clear beginning or end. It is also a reality for today’s business owners. Here is an example of how it works:
A customer visits your restaurant, has a nice evening and leaves some small tips for improvement on your Facebook page in a predominantly positive review. You can get started with the small tips in order to provide an even better experience for all your customers next time. The positive review lures new people to your business, who then enjoy the improvements that you have implemented. They go home feeling satisfied, and if they also post a positive review, it will result in more customers, and so on.
All pretty simple, right? If we would make it visual, it would look like this:
Believe it or not, the online reputation management cycle can also play to your advantage when you receive negative reviews. How? You receive specific tips for improvement, so you can quickly top up your customer satisfaction. Be careful, though; too many bad reviews cause you to end up in a negative spiral. Too many negative reviews will result in fewer visitors, fewer visitors provide fewer reviews, … You get the picture. And since more and more people are looking online for reviews, you better make sure you keep an eye out on your online reputation! Not sure how to deal with bad reviews?
The online reputation management cycle may sound like a reliable theory, but if you still doubt the importance of online reputation management, here are a few extra arguments for you to consider.
Since up to 60% of all online reviews are about hotels and restaurants, online reputation management is extra important in the hospitality sector. Travel and food are the most instagrammed subjects to date. Travelers and backpackers like to blog about their international adventures, and foodies practically live online.
At the time of writing this article, the hashtag #food had already appeared in about 250,884,167 times, making it one of the most popular hashtags in existence. #travel is also quite popular, with 241,162,737 mentions and counting.
Your (online) reputation is linked to everything you do. The way you run the different aspects of your business has an unrivaled impact on your reviews and reputation. And your reputation in turn influences things that you notice in your business: how many new customers are attracted to your business thanks to that 5-star rating, for example? It’s often said that online reputation is the new marketing, so you should really start using it that way.
“Online reputation is the new marketing, so you should really start using it that way.”
Attracting customers to your business can be a full-time job and absorb a huge part of your budget. Printed brochures, deals and partnerships, advertising online as well as offline… They might work fine, but you’ll spend a lot of time and money creating and maintaining them. Satisfied customers however, post reviews for free. Next to that, word-of-mouth advertising is the most credible form of marketing out there. This rule also applies to eWOM or electronic word-of-mouth. In fact 84% of people trust online reviews as much as a personal recommendation.
84% of people trust online reviews as much as a personal recommendation.
You start by monitoring, following up reviews, getting started with your improvement tips … Even though it sounds obvious, we would like to sum up how you can best handle it.
Customers who had a rather negative experience won’t mind complaining, whereas satisfied customers do not always remember to leave their opinions. Thus, asking for customer reviews is clearly not a bad idea. Some customers appreciate you asking their opinion, and studies show that 70% of happy customers would leave a review, if one asks. How?
To get maximum benefit from the feedback of your customers, it is best to study and implement your learnings in a structured way. Follow AreTheyHappy’s step-by-step plan:
You can apply the online reputation management cycle to turn every experience in your business into a five-star experience. Keep in mind, however, that the cycle works in both directions.
If you ignore your online reputation, you will miss feedback from your customers, which could result in less satisfied customers, who in turn leave negative reviews, driving away potential customers, and giving you less resources to make improvements, etc etc.
Depending on the approach you prefer, you either end up on the virtuous cycle or the vicious cycle. Which cycle will you choose?
In need of some help managing your online reputation? Send an email to [email protected] and we will contact you as soon as possible